Job Description

Position Description:  32-40 Hours, Non-Exempt
Reports to:  Rector/Pastor.

PRIMARY FUNCTION OF THIS POSITION
Under the direction of the Rector/Pastor and in collaboration with parish staff and volunteers, the Pastoral Communications Coordinator oversees the planning, production and distribution of various media that document, promote, and build awareness of the mission and work of the Portland Peninsula and Island Parishes.

MAJOR POSITION DUTIES AND RESPONSIBILITIES (essential functions)

• Supports the office of the Rector and Pastor in providing timely and professional pastoral communications in letters, messages, and publications directed toward parishioners and members of the community.
• Oversees the production and distribution of the weekly bulletin.  This responsibility includes the solicitation of content, organization and editing of content, layout and design, coordination with publisher, and distribution of the bulletin throughout the parishes.
• Develops and maintains the Portland Peninsula and Island Parishes web site so that it is accessible, accurate, up to date, attractive, and thorough.
• Coordinates and maintains all parish social media accounts in collaboration with the priests and staff of the parish.
• Oversees parish production and online distribution of high-quality livestreamed liturgies and other events.
• Coordinates and recruits parish volunteers to assist in the communications efforts of the parish, such as livestreaming, bulletin distribution, and photography at events.
• Creates, develops, and maintains professional, attractive, and accurate logo, letterhead, signage, and other print and digital media associated with the Portland Peninsula and Island Parishes.
• Organizes and maintains a parish media archive and electronic media database, where all media content generated by parish staff and volunteers may be safely and easily stored and accessed.
• Oversees and collaborates with volunteers and staff to carry out occasional major parish publications and/or media projects as needed.
• Provides professional and accurate editing services to the priests and other staff for parish electronic and printed materials.
• Coordinates and oversees the placement of advertising and promotional materials on parish properties.
• In coordination with the business manager, negotiates and coordinates print production and other media related processes with outside vendors as needed.
• Represents the parish in all interactions with staff, parishioners, and the general public by conducting himself/herself in accord with the teachings of the Catholic Church.
• Serves as a media liaison with the Diocese of Portland Office of Communications.
• Continually seeks opportunities to improve outreach and communications methods, systems, and publications, and communicates recommendations to appropriate parties.
• Attends staff meetings with priests and other core office staff on a weekly basis or as needed in order to facilitate collaboration, discuss goals and objectives, and evaluate ongoing progress.
• Actively participates in the annual formulation of a budget for his or her area of responsibility and is evaluated on performance with respect to operating within his or her budget during the previous year.
• Participates in an annual evaluation of performance in his or her area of responsibility with supervisor.
• Other duties as assigned or requested.

JOB REQUIREMENTS/SPECIFICATIONS

• Is a practicing Roman Catholic who understands and enthusiastically supports the mission and purpose of the Church and parish.
• Conducts work with a balance of attention to detail and strategic vision.
• Handles all situations with excellent communication skills.
• Executes projects with the highest level of creativity and a sharp eye for aesthetics.
• Presents himself or herself professionally.
• Has completed or will successfully complete within 90 days of start of employment the diocesan program “Protecting God’s Children.”
• Meets all of the employment policies specified in the Diocese of Portland “Cluster Personnel Policies and Procedures Manual.”
• Maintains confidentiality.
• Possesses and maintains a valid Maine driver’s license and is insurable.

EDUCATION, TRAINING AND/OR EXPERIENCE

• Relevant bachelor’s degree preferred.  
• 5 years experience in media and/or communications preferred.
• Proficiency in and/or ability to learn Microsoft Office software, Photoshop, and Adobe Design Suite required.
• Basic knowledge web publishing required, experience in web site design and maintenance preferred.

PHYSICAL DEMANDS/WORK ENVIRONMENT
The characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; talk and hear and climb stairs/ladders; balance, stoop, kneel, crouch or crawl.  The employee must frequently lift and/or move up to 10 pounds an occasionally lift and/or move up to 25 pounds.  Specific vision abilities usually required by this job include close, distance, color and peripheral vision, depth perception and ability to adjust focus.

Application Process
Applications will be accepted on a rolling basis until the position is filled.  Applications should include a focused cover letter addressing the requirements listed in the linked Job Description, a resume, and contact information for three (3) professional references.  All applications and nominations will be considered confidential.  
Please send as word attachment via email to luis.sanclemente@portlanddiocese.org, our parish Business Manager. No phone calls please. All applications received will be acknowledged initially with brief email response. Selected candidates will be contacted by phone for initial screening interview.  

Revision 1C
October 20, 2021